Packages

Custom venue recommendations- Complimentary

If you are a prospective client and you fill out our venue recommendation questionnaire, we will send you back a custom list of Big Island wedding venues (with pricing, contact info and pros/cons) that we think would be a good fit for you! This is just a list, but it is a great starting point for most of our clients before they officially decide to hire a Hawaii wedding planner or get married on the Big Island.

Kickstarter Package- $670

This is the package we recommend for any of our prospective couples - those who are at square one with their wedding planning, or couples who have been planning on their own and need some extra support! This "package," is pretty simple - it combines our extensive Big Island vendor recommendation list with 6 hours of planning with Kate or Alison (which can be used on phone calls, emails, vendor bookings, budgeting, design and more!).

This package is great for:

✵ Couples who want to consider a variety of venues on the island and need more help than just a venue list.

✵ Couples who may not be sure they want to get married on the Big Island at all because their decision hinges on finding exactly the right venue.

✵ Couples who think they may want to hire our team as their planners but want a trial run at a lower price point!

✵ Couples who do not think they will need a coordinator on-site for their wedding and just need a little planning help.

✵ Couples who need help budgeting and comparing the cost of different venues or wedding options but are not sure yet if they will need a planner or how much planning help they will need.

With this package, you'll immediately recieve our vendor recommendation list and we will schedule a planning call to identify how you'd like to work together! After we have used your six planning hours, if you would like to continue working together and your wedding date is available on our calendar, we will move forward with a custom proposal for wedding planning, coordination, staff and decor rentals for your wedding!

Includes:

✵ Lifetime access to our vendor recommendation list - which recieves frequent updates!

✵ up to 6 hours of planning time (either over the phone, in person or via email) with Kate or Alison that can be used on any sort of planning tasks that you need help with!

Personalized Planning Portal and Timeline Software - $795

This planning portal and timeline is the base package from which all of our planning packages are built! This is required for all of our planning clients and coordination clients but we have separated it out into its own line item because we sometimes work with clients who are planning their own wedding and just want the resources in the portal without any other services.

Our planning portal is a personalized planning website with all the resources you need to do the pre-planning for your event! It has Big Island wedding vendor recommendation lists, your planning checklist, a budget tracker, a vendor hiring guide, gratuity guide and more. For clients who also book day-of coordination, it will include forms and questionnaires to direct your coordinator for seemless executution of your plans.

You can view an example portal here!. The resources in this example are unlinked because they are available only to booked clients.

You will also recieve a Timeline Genius timeline (with the basic timeline structure input by Sunshower). You will be able to edit and create your own detailed timeline!

Planning for "DIY" Planning - $950

We do not offer "day-of" coordination because that is not a service that actually exists. After all, we need to do some preparation to be able to coordinate a wedding on the day! All of our planning is hourly, and this "package" is the lowest we offer at 10 hours of planning.

Clients who book this are couples who will be planning the majority of their event themselves and communicating that planning to their planner using our planning portal and on 2-3 calls in the two months leading up to the wedding.

We have found that 10 hours of planning is the lowest amount of planning necessary for even our most simplistic weddings.

These planning hours, combined with the planning portal package (above) are required (at a minimum) for any clients who use Sunshower on-site coordination. This combo, along with on-site hours, is what some planners might refer to as "day-of" coordination.

Includes:

✵ up to 10 hours of pre-planning work - these are usually allocated to minor consultations during the planning process, planning review calls 10 weeks out from event, timeline creation, and vendor communication.

Hourly Event Planning - $75 to $95/hour

Clients who want partial planning, full planning, or even who just need a little more help than is included in the DIY package, can book exactly the amount of help they need at an hourly rate. How many hours you may need/want will be discussed on our initial consultation call!

Typically full planning ranges from 40-80 hours (depending on your guest count, venues and number of vendors) and partial planning is typically somewhere between 15 and 40 hours. When you fill our our proposal questionnaire, you will be able to indicate exactly which tasks you are hoping to have help with so that we can give you a good estimate for the amount of planning hours that you will likely need.

Cami's planning hourly rate is $75/hour. Kate and Alison's is $95/hour. Client's will be able to choose the planner that they would like to work with (based on availablity and venue location) although Cami has limited availability and only works with DIY clients. Kate and Alison work with all of our partial and full planning clients.

On-site Coordination - $160/hour

A lead coordinator from the Sunshower Team on site for the duration of your wedding managing all aspects of setup, cleanup, design and vendor direction. Some events, depending on the length or size, may need two lead coordinators who will work in shifts.

Lead coordination includes complimentary access to any of our decor items from the Sunshower Decor Inventory.

Note - clients wanting on-site coordination have to also book (at a minimum) the planning portal and timeline and DIY consultation (above).

On-site Assistant Coordination - $65+/hour

A Sunshower Assistant Coordinator is required for events with over 50 guests and for some smaller events on a case-by-case basis depending on scope of staffing and coordination needs. Events over 75 guests will often need co-leads or overlapping leads. And all events with more than one location (like in the case of a ceremony at a different location than the reception) will need two leads.

Because every wedding is different, we will discuss your needs on your consultation call and customize the amount of on-site planning you will need to you!

Sunshower Assistant Coordinator - $65/hour Sunshower co-lead (Alison, Kate or Cami) - $100/hour

Travel Fee - $50+

Lead Planner travel fee is determined by the location of your venue Kona- $50, Waikoloa/Waimea - $60, Ocean View/Naalehu - $75, Kohala (Hawi, Kapauu) - $75, Hilo - $100, Puna/Volcano - $125

General Event Staff - $35/hour

Staff for serving, set-up and/or clean up hired and managed by your Sunshower Coordinator. Staff needs are be determined together depending on the your guest count, the scope of your event and the services needed.

$35/hour per staff person with a 4-hour minimum.

Bartending Staff - $45/hour

Bartender for your event managed by your Sunshower Coordinator. The rate for a bartender (per bartender) is $45/hour and must include at least 1 hour setup and 1 hour cleanup in addition to the number of hours that the bar is open. If prep hours are needed for things like juicing and garnish creation, those hours will be in addition to the 1 hour setup.

Rental Items

We are first and foremost wedding planners and are not a rental company. Our rental items have been accumulated over the years and are a mix of items we have purchased and items that have been "donated" by previous clients towards the weddings of our future clients!

All of the Sunshower rental items are grouped into three main categories. The first are our "Decor Closet" items which are rented at $750 for access to any items you'd like to use. These items are complimentary rentals when you book on-site coordination from Sunshower. If there is not a price next to an item, it is a "Decor Closet" item.

The second category are items that we charge to rent because they need to be washed or laundered. The items are place settings, linens, bar and catering supplies. These items will have pricing next to them in the guide.

The third category are items that we call "Coordinator Supplies." These are things that are only available to clients who book on-site coordination, they are free to our clients and are things we bring to any wedding that needs them without being asked by our clients. Items in this category are things like wagons, lighters, tape, floral wire, umbrellas, first aid kit, bussing supplies, scissors, towels, tarps etc. Our Coordinator Supplies are extensive and go far beyond the average planner's emergency kit and we do not list them in this guide. They are not items that you, as a client, will need to select or tell us to bring. We will do that automatically as part of our event prep!

View our full rental catalog here!

If you have not booked our planning or coordination and want to book our rental items, we do allow that but not more than three months in advance. Our rental items are something we prefer to offer only to our planning and coordination clients. But if we are not booked for planning or coordination for your event date, and it is less than three months away, you can rent any of our rental items! We do have a $1000 minimum for rentals as well as an hourly packing fee (which will depend on the amount ordered).

Florals from Lalamilo Flower Girl

While certainly not required, many of our Clients prefer to book their florals through our partner florist and flower farmer, Lalamilo Flower Girl!

Lyla Mah, owner of Lalamilo Flower Girl, is a third generation flower farmer and fifth generation lei maker, born and raised on the Big Island. Those of us who are lucky enough to call Hawai’i home know about the abundance of florals that our island can produce. Yet, many flowers are still imported to Hawai’i from the mainland. Lyla's specialty is combining locally grown flowers and greenery (most of which is grown on her family's Waimea farm) with modern floral trends to create beautiful and sustainable arrangements.

Clients who would like to have a floral and design consultation with Lyla and choose something fully customized for your wedding, can reach out to her via her website. But for clients who are open to flowers that are local and seasonal, Lyla has partnered with us to offer discounted floral packages for clients who are also using Sunshower coordination.

All flowers are seasonal and colors and types depend on what is currently growing at the farm. Specific styles and colors can be requested and area usually easily accommodated, but are not guaranteed. What we can guarantee is that the general vibe of your floral decor can be met (ie - do you like drapey bohemian flowers, tight tropical bouquets, large fronds and tropical greenery, do you hate a certain color or flower?). More general requests like those are easily accommodated and even though clients don’t exactly choose their flowers when they book this package, your florals will always fit the vibe of your event.

Floral pricing is set by Lalamilo Flower Girl and not by Sunshower, so it is subject to change. But you can find her current pricing in [our proposal questionnaire. ][1]